| Javits Wagner
O'Day Act COMMITTEE FOR PURCHASE FROM PEOPLE Sec. 51‑6.2 Allocation process. (a) In those cases where a direct order
authorization has not been issued as described in Sec. 51 6.1, the contracting
activity shall submit written requests for allocation to the appropriate
central nonprofit agency indicated by the Procurement List at the address
listed below: ‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑ Agency Agency symbol ‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑ National
Industries for the Blind, 1901 North NIB Beauregard Street, Suite 200, Alexandria, Virginia 22311‑1727. NISH,
2235 Cedar Lane, Vienna, Virginia 22182‑ NISH 5200. ‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑ (b) Requests for allocations shall contain,
as a minimum: (1) For commodities. Name, stock number,
latest specification, quantity, unit price, and place and time of delivery. (2) For services. Type and location of service
required, latest specification, work to be performed, estimated volume,
and time for completion. (c) Contracting activities shall request
allocations in sufficient time for the central nonprofit agency to reply,
for the order(s) to be placed, and for the nonprofit agencies to furnish
the commodity or service (see paragraph (i) of this section). (d) When a commodity on the Procurement List
also appears on the Federal Prison Industries' ``Schedule of Products,''
the contracting activity shall obtain clearance from the Federal Prison
Industries prior to requesting an allocation or placing an order directly
to the nonprofit agency(ies). (e) The central nonprofit agency shall make
allocations to the appropriate nonprofit agency(ies) upon receipt of a
request from the contracting activity and instruct that the orders be
forwarded to the central nonprofit agency or direct to the nonprofit agency(ies)
with a copy provided promptly to the central nonprofit agency. (f) Central nonprofit agencies shall reply
promptly to requests for allocation. When a request for allocation provides
a delivery schedule (based on established lead times and time required
for processing the allocation request) which cannot be met, the central
nonprofit agency shall request a revision, which the contracting activity
shall grant, if feasible, or the central nonprofit agency shall issue
a purchase exception authorizing procurement from commercial sources as
provided in Sec. 51‑5.4 of this chapter. (g) An allocation is not an obligation to
supply a commodity or service, or an obligation for the contracting activity
to issue an order. Nonprofit agencies are not authorized to commence production
until receipt of an order. (h) Upon receipt of an allocation, the contracting
activity shall promptly submit an order to the appropriate central nonprofit
agency or designated nonprofit agency(ies). Where this cannot be done
promptly, the contracting activity shall advise the central nonprofit
agency and the nonprofit agency(ies) immediately. (i) An order for commodities or services
shall provide leadtime sufficient for purchase of materials, production
or preparation, and delivery or completion. (j) The Central nonprofit agency shall keep
the contracting activity informed of any changes in leadtime experienced
by its nonprofit agency(ies) in order to keep to a minimum requests for
extensions once an order is placed. Where, due to unusual conditions,
an order does not provide sufficient leadtime, the central nonprofit agency
or nonprofit agency may request an extension of delivery or completion
date which should be granted, if feasible. If extension of delivery or
completion date is not feasible, the contracting activity shall: (1) Notify the central nonprofit agency and
nonprofit agency(ies) as appropriate. (2) Request the central nonprofit agency
to reallocate or to issue a purchase exception authorizing procurement
from commercial sources as provided in Sec. 51‑5.4 of this chapter. (k) In those instances where the central
nonprofit agency is the prime contractor rather than the nonprofit agency,
the central nonprofit agency will designate the nonprofit agency(ies)
authorized by the Committee to furnish definite quantities of commodities
or specific services upon receipt of an order from the contracting activity. [56
FR 48983, Sept. 26, l991, as amended at 59 FR 59343, Nov. 16, 1994]
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